RulesNews

Legislation Affecting Rulemaking Generally

As of January 20, 2006, the following bills affecting administrative rules have been numbered or approved for filing.

S.B. 26. "Administrative Rules Reauthorization" (Sen. H. Stephenson)

The Reauthorization bill is the Administrative Rules Review Committee's annual bill required by Section 63-46a-11.5. S.B. 26, as introduced, proposes to reauthorize all rules. The Division will continue to monitor the bill and notify agencies if any rules are identified for sunset. More information about S.B. 26 is available at http://www.le.state.ut.us/~2006/htmdoc/sbillhtm/sb0026.htm.

S.B. 157 "Impact of Administrative Rules on Small Businesses" (Sen. H. Stephenson)

S.B. 157, an Administrative Rules Review Committee bill, proposes to amend Title 63, Chapter 46a, Utah Administrative Rulemaking Act, in two ways. It defined "small businesses". It also modifies Section 63-46a-4, requiring an agency to provide anticipated cost or savings to small businesses and business in general. S.B. 157 is identical to the amended H.B. 209 (2005) that failed. This bill will require changes to eRules, the web application agencies use to file rules. This bill is supported by the Small Business Administration. More information about S.B. 157 is available at http://www.le.state.ut.us/~2006/htmdoc/sbillhtm/sb0157.htm.

Unnumbered "Administrative Rule Criminal Penalty Amendments" (Rep. D. Ure)

This bill, an Administrative Rules Review Committee bill, addresses the criminal penalties issues. These were discussed at the committee's July 11, November 4, and 22, 2005, and January 13, 2006, meetings. Several agencies submitted alternative language that satisfied the committee's concerns. This bill proposes to make those changes. As of January 20, the bill will affect the following statutory sections: 4-38-7, 9-4-612, 32A-12-104, 40-6-12, 40-8-9, 41-3-210, 41-3-701, 41-3-702, 41-6a-1115, 51-7-22.4, 53-7-226, 59-14-212, 65A-3-1, and 76-10-1233.

Unnumbered "Administrative Rules Procedure Amendments" (Rep. D. Ure)

This bill, an Administrative Rules Review Committee bill, makes changes to rulemaking procedure. It: (1) imposes an affirmative requirement on agencies to "review and evaluate all public comments submitted in writing or presented at public hearings conducted by the agency," (2) requires a five business day consideration period following the public comment period before an agency may make a rule effective, (3) defines the phrase "initiate rulemaking proceedings" to mean filing a rule with the Division of Administrative Rules, (4) increases the number of days to consider a petition for rulemaking from 30 to 60 days for agencies, and from 30 to 80 days for boards with an extra requirement that a board place a petition on its agenda within 45 days, and (5) designates a petition to which an agency fails to respond or initiate rulemaking within the specified period as "denied" providing that "the petitioner may seek a writ of mandamus in state district court."

This information will be updated throughout the session and available at http://www.rules.utah.gov/law/legis.htm.

Rules Due for Review in 2006

Section 63-46a-9 requires each agency to review its rules within five years of each rule's original enactment or last five-year review, and then within five-year intervals. To comply with the review requirement, the agency must submit a "Five-Year Notice of Review and Statement of Continuation" for each of its rules listed below. Otherwise, the rules will expire. Reviews may be filed ANY TIME prior to the deadline.

When filing a "Five-Year Notice of Review and Statement of Continuation," eRules requires that a copy of the rule text (no underlining or strike-out) be attached. Please contact Nancy Lancaster (801-538-3218) or Mike Broschinsky (801-538-3003) to obtain a current version of your rule.

We strongly encourage agencies not to wait until the due date to file a five-year review. (If there is a problem filing on that day, agencies could lose rules because the deadline was missed.)

The Division sends quarterly E-mail notices to agencies of rules due for review. As of January 18, 2006, the following rules are due for review before the end of 2006.

Administrative Services

R23.   Facilities Construction and Management.

R23-25.  12/03/2006

R25.  Finance.

R25-2.  10/17/2006

R27.   Fleet Operations.

R27-1.  02/13/2006 (extended due date)
R27-2.  02/08/2006
R27-3.  02/14/2006 (extended due date)
R27-7.  01/31/2006

R28.  Fleet Operations, Surplus Property.

R28-2.  02/08/2006

R29.  Information Technology Services.

R29-1.  07/26/2006

Agriculture and Food

R51.  Administration.

R51-3.  07/31/2006
R51-4.  07/31/2006

R58.  Animal Industry.

R58-2.  10/30/2006
R58-4.  11/01/2006
R58-14.  10/24/2006

R65.  Marketing and Development.

R65-7.  10/19/2006
R65-8.  08/24/2006

R68.   Plant Industry.

R68-4.  07/31/2006
R68-7.  08/07/2006
R68-18.  08/24/2006

R70.   Regulatory Services

R70-330.  08/24/2006
R70-370.  08/24/2006
R70-380.  08/24/2006
R70-410.  09/12/2006
R70-920.  10/24/2006
R70-930.  10/24/2006
R70-940.  10/24/2006

Alcoholic Beverage Control

R81.  Administration.

R81-1.  12/26/2006
R81-2.  11/16/2006
R81-3.  12/18/2006
R81-4A.  12/18/2006
R81-5.  12/18/2006
R81-6.  12/18/2006
R81-7.  12/18/2006
R81-8.  12/18/2006
R81-9.  12/18/2006
R81-11.  12/26/2006
R81-12.  12/26/2006

Attorney General

R105.  Administration.

R105-1.  10/05/2006

Capitol Preservation Board (State)

R131.   Administration.

R131-4.  05/16/2006

Career Service Review Board

R137.  Administration.

R137-1.  08/08/2006

Commerce

R151.   Administration.

R151-46b.  07/27/2006

R154.  Corporations and Commercial Code.

R154-2.  07/26/2006

R156.  Occupational and Professional Licensing.

R156-3a.  06/11/2006
R156-9a.  07/17/2006
R156-40.  11/2006/2006
R156-46b.  06/11/2006
R156-47b.  02/26/2006
R156-50.  04/26/2006
R156-60d.  06/11/2006
R156-67.  07/19/2006
R156-69.  07/05/2006
R156-73.  07/05/2006

R162.  Real Estate.

R162-202.  12/24/2006
R162-203.  12/24/2006
R162-204.  12/24/2006
R162-205.  12/24/2006
R162-209.  04/13/2006

Community and Culture

R182.  Administration.

R182-1.  10/19/2006

R199.   Housing and Community Development.

R199-11.  12/03/2006

R212.  History.

R212-3.  09/26/2006
R212-4.  09/26/2006
R212-6.  09/26/2006
R212-7.  09/26/2006
R212-8.  10/30/2006
R212-9.  10/30/2006

R230.  Indian Affairs.

R230-1.  02/01/2006

Corrections

R251.  Administration.

R251-104.  08/01/2006
R251-111.  12/07/2006
R251-702.  08/01/2006
R251-708.  07/12/2006
R251-711.  07/12/2006
R251-712.  07/12/2006

Crime Victim Reparations

R270.  Administration.

R270-1.  12/10/2006
R270-2.  12/10/2006

Education

R277.  Administration.

R277-478.  08/01/2006
R277-479.  08/01/2006
R277-513.  05/14/2006
R277-517.  05/14/2006
R277-717.  08/01/2006
R277-914.  12/05/2006

Environmental Quality

R307.  Air Quality.

R307-204.  07/04/2006 (extended due date)
R307-210.  08/15/2006
R307-223.  09/10/2006

R313.  Radiation Control.

R313-12.  07/23/2006
R313-14.  07/23/2006
R313-16.  07/23/2006
R313-17.  07/23/2006
R313-18.  07/23/2006
R313-19.  10/10/2006
R313-22.  10/10/2006
R313-25.  10/10/2006
R313-26.  06/08/2006
R313-28.  10/10/2006
R313-32.  10/10/2006
R313-36.  10/10/2006
R313-70.  10/10/2006

R315.  Solid and Hazardous Waste.

R315-1.  10/18/2006
R315-2.  10/18/2006
R315-3.  10/18/2006
R315-4.  10/18/2006
R315-5.  10/18/2006
R315-6.  10/18/2006
R315-7.  10/18/2006
R315-8.  10/18/2006
R315-9.  10/18/2006
R315-12.  10/05/2006
R315-13.  10/05/2006
R315-14.  10/18/2006
R315-50.  10/18/2006
R315-101.  11/08/2006

R317.  Water Quality.

R317-7.  11/13/2006
R317-11.  10/23/2006

Fair Corporation (Utah State)

R325.  Administration.

R325-1.  07/12/2006
R325-2.  07/12/2006
R325-3.  07/12/2006
R325-4.  07/12/2006
R325-5.  07/12/2006

Governor

R355.  Administration.

R355-2.  10/10/2006

R365.  Planning and Budget, Chief Information Officer.

R365-5.  12/20/2006

Health

R380.  Administration.

R380-200.  10/15/2006
R380-210.  10/15/2006

R386.  Epidemiology and Laboratory Services, Epidemiology.

R386-703.  09/18/2006

R426.   Health Systems Improvement, Emergency Medical Services.

R426-7.  01/30/2006
R426-8.  01/30/2006

R434.  Health Systems Improvement, Primary Care and Rural Health.

R434-30.  07/11/2006

R436.  Center for Health Data, Vital Records and Statistics.

R436-5.  08/28/2006

Human Resource Management

R477.  Administration.

R477-14.  12/11/2006

Human Services

R495.  Administration.

R495-862.  04/04/2006
R495-876.  08/30/2006
R495-880.  08/15/2006

R510.  Aging and Adult Services.

R510-1.  06/04/2006

R523.  Substance Abuse and Mental Health.

R523-21.  04/30/2006

R525.  Substance Abuse and Mental Health, State Hospital.

R525-8.  06/04/2006

R527.  Recovery Services.

R527-200.  05/07/2006
R527-231.  12/03/2006
R527-800.  07/23/2006
R527-936.  07/10/2006

Insurance

R590.  Administration.

R590-91.  12/28/2006
R590-136.  07/13/2006
R590-144.  03/30/2006
R590-177.  04/30/2006
R590-178.  09/12/2006
R590-200.  04/30/2006
R590-206.  07/01/2006
R590-207.  09/30/2006
R590-208.  06/12/2006
R590-210.  10/12/2006

Labor Commission

R606.   Antidiscrimination and Labor, Antidiscrimination.

R606-1.  11/27/2006
R606-2.  11/27/2006

Money Management Council

R628.  Administration.

R628-10.  04/11/2006
R628-17.  11/09/2006

Natural Resources

R645.  Oil, Gas and Mining; Coal.

R645-106.  07/19/2006

R649.  Oil, Gas and Mining; Oil and Gas.

R649-10.  07/19/2006

R651.  Parks and Recreation.

R651-201.  11/13/2006
R651-202.  11/13/2006
R651-203.  11/13/2006
R651-204.  11/13/2006
R651-205.  11/13/2006
R651-206.  08/07/2006
R651-207.  11/13/2006
R651-208.  11/13/2006
R651-210.  11/13/2006
R651-211.  11/13/2006
R651-212.  11/19/2006
R651-213.  11/13/2006
R651-214.  11/19/2006
R651-215.  08/07/2006
R651-216.  11/13/2006
R651-217.  11/13/2006
R651-218.  11/13/2006
R651-219.  11/13/2006
R651-220.  11/13/2006
R651-221.  11/13/2006
R651-222.  08/07/2006
R651-224.  08/07/2006
R651-226.  11/13/2006
R651-401.  11/13/2006
R651-405.  11/13/2006
R651-406.  11/13/2006
R651-611.  08/07/2006
R651-801.  11/13/2006
R651-802.  11/13/2006

R652.  Forestry, Fire and State Lands.

R652-2.  07/23/2006
R652-8.  07/23/2006
R652-9.  07/23/2006
R652-41.  07/23/2006
R652-80.  07/23/2006

R655.  Water Rights.

R655-10.  07/12/2006
R655-11.  07/12/2006
R655-12.  07/12/2006

R657.  Wildlife Resources.

R657-9.  08/30/2006
R657-10.  08/30/2006
R657-26.  08/30/2006
R657-48.  06/13/2006
R657-49.  11/15/2006

Public Safety

R698.  Administration.

R698-100.  12/19/2006

R708.  Driver License.

R708-6.  12/17/2006
R708-16.  12/13/2006
R708-18.  07/30/2006
R708-19.  12/17/2006
R708-20.  10/30/2006
R708-33.  06/07/2006
R708-38.  07/03/2006

R710.  Fire Marshal.

R710-6.  07/05/2006

Public Service Commission

R746.  Administration.

R746-409.  12/03/2006

Regents (Board of)

R765.  Administration.

R765-608.  09/01/2006
R765-649.  05/16/2006

School and Institutional Trust Lands

R850.  Administration.

R850-8.  11/2006/2006
R850-41.  12/12/2006
R850-140.  09/14/2006

Tax Commission

R865.  Auditing.

R865-21U.  03/27/2006

R867.  Motor Vehicle.

R867-2B.  03/27/2006

Transportation

R907.  Administration.

R907-66.  12/18/2006

R909.  Motor Carrier.

R909-16.  12/04/2006
R909-17.  12/04/2006
R909-19.  10/02/2006

R912.  Motor Carrier, Ports of Entry.

R912-8.  04/27/2006

Workforce Services

R994.  Unemployment Insurance.

R994-302.  05/11/2006
R994-308.  05/11/2006

Rule Filing Tips

Please follow these recommendations when filing rules:

1. Always obtain an RTF version of the rule text from the Division before you start to prepare an amendment or a repeal. This is available from the Division's web site or by contacting the division and requesting a copy.
2. Always mark changes to the text: added text must be underlined; deleted text must be surrounded by brackets and must be struck out. Do not use Microsoft Word's "word underline" command to show added text. This feature uses different codes to mark the text, and is therefore treated differently. In order to ensure that the rule text you prepare is processed the way you intend, please use only the standard underlining feature when you are preparing additions to rule text.
3. Always cross check all dates you enter on the form with the "Rulemaking Time Frames" schedule before you click the submit button.
4. Check that the authorization date at the end of the form is not a date after the date the rule filing is submitted.
5. Check that the Notices of Effective Dates are not retroactive. The notice must be received, submitted in eRules, on or before the date you want it to be effective.

If you have questions about rule filings, please contact Nancy Lancaster (801-538-3218).

Minor Modifications to Rule Format

The Division has made minor modifications to the format of administrative rules. These changes affect the annotations -- indexing terms, date of last substantive amendment and continuation, and indexing citation -- appearing at the end of each rule. These items have been set flush left. Explanatory text precedes date of last substantive amendment and the indexing citations. The keywords (key terms) are plural when possible. The rule authority citations, no longer appearing on separate lines, are separated by semicolons. For example:

KEY: taxation, franchises, historic preservation, trucking industries

Date of Enactment or Last Substantive Amendment: July 20, 2005

Notice of Continuation: April 3, 2002

Authorizing, and Implemented or Interpreted Law: 9-2-401 through 9-2-415; 16-10a-1501 through 16-10a-1533; 53B-8a-112; 59-6-102; 59-7-101; 59-7-102; 59-7-104 through 59-7-106; 59-7-108; 59-7-109; 59-7-110; 59-7-112; 59-7-302 through 59-7-321; 59-7-402; 59-7-403; 59-7-501; 59-7-502; 59-7-505; 59-7-601 through 59-7-614; 59-7-608; 59-7-701; 59-7-703; 59-10-603; 59-13-202

If you have questions or concerns about these formatting changes, please call Nancy Lancaster (801-538-3218) or Mike Broschinsky (801-538-3003).

Update: Please note, in the rule text, this information is still set in boldface type. Also, the citations may include references to statute, federal statute, federal regulation, the Constitution, and case law.

Rulemaking Road Tour

The Division of Administrative Rules invites you to schedule a training seminar with us anytime between now and May 31, 2006. Chris Fawcett is going on the road to meet with agencies to provide training to those new to the rules process, answer questions for anyone already working with rules, and address common mistakes made by agencies. This can be done in groups or on an individual basis. Please call Chris at 538-3218 or E-mail him at cfawcett@utah.gov to schedule a date and time for training.

Bills Related to Rulemaking

The Legislature's Administrative Rules Review Committee (ARRC) has scheduled its next meeting for Friday, January 13 at 9:00 a.m. in room W135 of the House Office Building (Capitol Hill). The agenda for the meeting indicates that the ARRC will discuss three bills. These include: Administrative Rules Reauthorization, Impact of Administrative Rules on Small Businesses, and Administrative Rules Procedure Amendments. Copies of these bills have not yet been made available on the Internet.

Division Issues the Rulewriting Manual for Utah, 12th Edition

The Division is pleased to announce the 12th edition of the Rulewriting Manual for Utah. This edition marks several significant changes for the manual.

First, the Division elected to make this edition an electronic edition, readily available to those who need access to it, and flexible enough to allow clarification and updates without waiting for a reprint. Soon, a PDF version of the manual will be available for those who wish to print the manual.

Second, instead of having one manual include everything about rulemaking, the Division divided the manual into three separate parts, each dealing with a different part of administrative rulemaking, and each written for a specific audience:

• Rulewriting Manual for Utah: Administrators: This publication contains much of the information regarding rulemaking history and law in Utah, as well as the role of the Legislature.
• Rulewriting Manual for Utah: Rulewriters: This publication contains the style section and a brief discussion on certain practical aspects of the rulemaking process.
• Rulewriting Manual for Utah: Rulewriting and eRules: This publication will be a users' manual for the eRules software used for submitting rulemaking actions for publication.

The Rulewriters manual is currently available at http://www.rules.utah.gov/manual-rw/index.html. The other manuals will be available during the first half of 2006.

This edition of the Rulewriting Manual for Utah is possible because of the efforts of Michael G. Broschinsky, Nancy L. Lancaster, Christopher J. Fawcett, and Sophia G. Manousakis. The Division also gratefully acknowledges the contributions of Legislative Research and General Counsel. The style section of the manual borrows heavily from the Legislative Drafting Manual, 2005 edition.

Questions regarding the manual or suggestions for improvements or additions should be directed to Mr. Broschinsky at 801-538-3003.

Utah Administrative Code Now Available in RTF Format

The Division's rule filing application -- eRules -- requires that an agency file the rule text in rich text format (RTF). In the past, an RTF version has not been available on the Division's web site. Instead, each agency has had to contact the Division to obtain a copy of the current rule in RTF format.

Now, an RTF version of rules is now available online. Rulewriters and citizens can download a compressed RTF archive of all rules within a title from http://www.rules.utah.gov/publicat/code.htm. With this change, the Division is also discontinuing the practice of providing a compressed archive of rules in WordPerfect format.

PLEASE NOTE: if you have bookmarked a link to a compressed title (e.g., http://www.rules.utah.gov/publicat/titl_zip/Rxxx.zip), you will need to update your bookmark to point to a new directory (e.g., http://www.rules.utah.gov/publicat/code_zip/rxxx.zip).

The Division anticipates one additional change. During the first quarter of 2006, rulewriters and citizens will also be able to download individual rule files in RTF format.

For more information, contact Ken Hansen (801-538-3777) or Mike Broschinsky (801-538-3003).